From RFQ to PI: A Clear B2B Electronics Accessories Purchasing Process

1. Start with a clear RFQ

For commercial sourcing, an RFQ gives both sides a practical starting point. It helps the supplier understand what needs to be assessed before a quotation is prepared.

Useful RFQ information normally includes the product or SKU scope, quantity, destination country or region, packaging or branding requirements, and any applicable compliance or documentation needs. The more clearly the requirement is described, the more efficiently commercial details can be confirmed.

• Product name, SKU or reference image
• Required quantity and target destination
• Packaging, branding, OEM or ODM requirements
• Applicable compliance or documentation needs

2. Confirm the commercial scope

Product information on a website is a starting point for discussion. Final specifications, availability, lead time and applicable documents can vary by programme and are confirmed for the individual request.

Where clarification is needed, the sourcing team may confirm the technical scope, quantity, delivery destination and any special requirements before preparing commercial terms.

3. Review the quotation

A quotation is used to set out the proposed commercial arrangement. It may confirm the agreed product scope, quantity, price, payment terms, delivery terms and quotation validity period.

It is important to review these details before moving forward. A quotation is not an order acceptance unless the relevant terms are confirmed in writing by both parties.

4. Use the PI for the agreed transaction

Once the commercial arrangement is agreed, a Proforma Invoice (PI) may be issued for the specific transaction. The confirmed PI, quotation or other mutually accepted written document governs the applicable commercial terms.

Mulstars does not accept online card or PayPal payments through this website. Payment is arranged through the agreed quotation, PI and T/T bank-transfer terms.

5. Move into fulfilment and shipment

After the transaction is confirmed, fulfilment and shipment arrangements follow the agreed programme. Timing, shipping method and supporting documents depend on the confirmed product scope, quantity, destination and commercial terms.

For a new requirement, submit an RFQ with as much relevant information as possible. Mulstars can then assess the request and respond with the appropriate next commercial step.